1. Data Administrator
Depending on who you are contacting, establishing business relations with, or entering into a contract with, the administrator of your personal data may be the following companies:
- KBZ Żuradzki Barczyk and Partners Advocates and Legal Advisors LP with its registered office at PCK 6/7 Street, 40-057 Katowice entered into the register of entrepreneurs under the number KRS: 0000953480, NIP: 6342352461, REGON: 276462519, email address: sekretariat@kbzlegal.pl
- KBZ Accounting and Consulting Sp. z o.o. with its registered office at PCK 6/8 Street, 40-057 Katowice, entered into the register of entrepreneurs under the number KRS: 0000730222, NIP: 6351847297, REGON: 380321830, email address: biuro@kbzaccounting.pl
It may happen that the above companies jointly handle your case or jointly contact you – in this case, each of the companies is separately the administrator of your data.
If you contact us by email, we inform you that the employees and/or associates of the company KBZ Żuradzki Barczyk and Partners Advocates and Legal Advisors LP use the email domain ‘kbzlegal.pl’, while the employees and/or associates of the company KBZ Accounting and Consulting Sp. z o.o. use the email domain ‘kbzaccounting.pl’.
The following information about the processing of your personal data applies to each of the companies indicated above.
2. What personal data do we process?
The scope of the data processed depends on the relationship that binds us with you, and all the data that we process comes from you – they are passed on to us by you during contact or made available to us by you in connection with the services we provide for you.
As a rule, we process data necessary to contact you, handle your inquiries via email contact and via the contact form posted on the Administrator’s website. We may also process your data in connection with the legal assistance we provide to you, as well as in the event that you subscribe to our newsletter.
Based on the above relationship, the scope of data processed by us may include data in the form of an email address, contact data, registration data, name, surname, position or professional qualifications – both yours and your employees and associates who contact us, or whose data you pass on to us, in addition, we may process data, not indicated above, and passed on to us by you, or your employees and associates, for example, an image – if it is made available to us.
This policy applies to our processing of your data, passed on to us both in email form or via contact through our form – i.e., in the scope of your initial contact with us, before we establish any business cooperation with you, as well as our processing of your data, passed on to us during your legal service and while we maintain a business relationship with you – when you become our contractors or clients of our office.
In processing your personal data, we exercise due diligence to protect the interests of the persons whose data are concerned, and in particular, we ensure that the data collected by us will be:
- processed in accordance with the law,
- collected for specified, lawful purposes and not subjected to further processing incompatible with those purposes,
- substantively correct and adequate in relation to the purposes for which they are processed and stored in a form that allows identification of the persons they concern, no longer than is necessary to achieve the purpose of processing.
3. For what purposes do we process data?
We process your personal data for the following purposes:
- establishing business contact, cooperation with you,
- implementation of contracts concluded with you and their settlements,
- fulfilment of legal obligations – including tax, accounting, in connection with the implementation of cooperation with you,
- conducting direct marketing of our services – including as part of sending a newsletter, if you subscribe to it,
- defence against potential claims,
- creation of compilations, analyses, and statistics – which includes in particular marketing research, analysis of commercial data, planning of service development, etc.,
- initiating and maintaining business contacts.
4. On what legal basis do we process your data?
The legal basis for processing your data for the purposes indicated above is:
- necessity to perform a contract to which the person whose data are concerned is a party, or to take action at the request of the person whose data are concerned, before entering into a contract (Article 6(1)(b) of the GDPR) – to the extent that you contact us with the intention of establishing cooperation or to the extent that we have already undertaken and are jointly implementing business cooperation with you or are making mutual settlements,
- fulfilment of a legal obligation incumbent on the administrator (Article 6(1)(c) of the GDPR) – to the extent that the administrator has a duty to fulfil legal obligations, including tax, accounting, or archival,
- realization of purposes resulting from legally justified interests pursued by the administrator (Article 6(1)(f) of the GDPR) – to the extent that we conduct direct marketing of our services, (including sending a newsletter), we exercise our right to defend against potential claims, we create analyses or statistics, or we establish contact with you for the purpose of initiating or maintaining business contacts.
5. How long will we process your data?
Personal data will be processed for the period necessary to achieve the processing objectives.
In the scope of the implementation of the contract connecting us with you, personal data will be processed for the period until the end of cooperation, after this time the data will be processed for the period necessary to defend against potential claims and the period required by law, e.g. for accounting, tax or archiving reasons – depending on which of them will be longer.
In the scope in which you initiated contact with us, via email or through a contact form, your data will be processed until your application is handled, and then for the period necessary to defend potential claims and the storage period required by law, e.g. for accounting, tax or archiving reasons – depending on which of them will be longer.
In the scope in which the Administrator processes your data based on the implementation of the legitimate interests of the administrator (i.e., marketing of own services, including sending a newsletter, processing data for statistical or analytical purposes, and also defence against potential claims) data will be processed for the duration of this purpose, then for the period necessary to defend potential claims and the storage period required by law, e.g. for accounting, tax or archiving reasons or until a positive consideration of the objection filed against data processing.
6. What rights do you have in relation to the processing of your data?
You have the right to access the content of your personal data and to correct it.
Every person has the right to control the processing of data concerning them, and in particular the right to request the completion, updating, correction of personal data, temporary or permanent suspension of their processing or their removal, if they are incomplete, outdated, untrue or have been collected in violation of the law or are already unnecessary for the purpose for which they were collected.
If your data is processed on the basis of a legitimate interest of the administrator, you have the right to object to the processing of data, for reasons related to your particular situation. The realization of the above rights is possible by sending an appropriate email message to the address: sekretariat@kbzlegal.pl or biuro@kzbaccouting.pl – depending on which company is the Administrator of your data or by mail to the address of the given Administrator.
Your requests, within the framework of the above rights, should as far as possible precisely specify what the request concerns, i.e., from which right and to what extent you want to use it.
You also have the right to lodge a complaint with the supervisory authority. In Poland, such an authority is the President of the Office for Personal Data Protection.